Meeting Minutes 1/24/2021

Telecommunication Meeting via Zoom

  • In attendance: Jarrett B., Melissa K., Jesse T., Emily, Nikki S.

  • Agenda: Angel Tree, State Championship Bid Selection

  • State Championship Bid SelectionBowling Green Powerhouse/Bowling Green Barbell Club

  • April 17th, 2021 in Bowling Green, KY

  • Angel Tree – Shoe Donations

  • The goal is to provide shoes to people (especially youths) who can’t afford new shoes or have not determined their weightlifting commitment and can’t justify the expense

  • Possibility of housing available shoes at various gyms in the state

  • Kentucky Club Showdown idea

  • brainstorming ideas to get clubs involved in competition without traveling

Meeting Minutes 10/11/20

Telecommunication Meeting via Zoom

  • Present: Jarret, Melissa, Jesse, Emily, Nikki

  • Generating interest in teaching clubs how to run a meet

  • Shoe scholarship deadline: 10/18/2020

  • State Open Meet

  • Registration closes: 10/18/2020

  • Awards go to top 3 male and female lifters

  • Spring State Championship potential

  • Window: April 10-24th

  • Bid should begin January 2021

  • Expanding Reach ideasWeightlifting summit for coaching development

  • Refining weightlifting coaching for non-USAW coaches

  • State Clubs Meeting

  • Zoom meeting with all club directors in the state

  • November 15th, 2020? 11am Central/12pm Eastern

Meeting Minutes 9/13/20

Telecommunication Meeting via Zoom

  • Attendance: Jarret, Melissa, Nikki, Emily

  • State Open Championship: October 24th, 2020

  • Transporting equipment to venue

  • Current sponsors: Formula02, Lift Genie, Body Bakery

  • Marketing initiative starting this week

Meeting Minutes 8/16/20

Telecommunication Meeting via Zoom

  • Present: Jarrett, Jesse, Emily, Nikki

  • Recap State Meet

  • October State Open Championship meet

  • No bids other than Triumph Barbell

  • Cap on participation: 10 lifters per session

  • Factors up in the air due to COVID-19

  • Spectators

  • Spacing/logistics

  • T-shirt Fundraiser

  • Any club can send their logo to Jarrett for their shirt orders

  • Each club gets revenue from their sales

  • Decision on which printing company to use to maximize club revenue

  • Brainstorming more fundraising ideas for KY clubs during COVID fallout

  • Spring State Championship meet

  • April or May 2021

  • Start taking bids 120 Days prior, lasting 2 weeks

  • Action items:

  • Check state bank acct

  • Reach out to clubs about shirts

  • Continue to plan for changes to October state meet

Meeting Minutes 7/19/20

Telecommunication Meeting via Zoom

  • In attendance: Jarrett, Melissa, Jesse, Emily, Nikki

  • Upcoming state meet details

  • Registration and weigh-ins will take place outside, weather permitting

  • Need to send start list

  • No spectators, live stream will be available

  • 1 parent per youth lifter

  • Raffle prizes

  • Athletes can bring their own equipment if they have concerns

  • Everyone must bring their own chalk

  • Staff must wear masks

  • Athletes must wear masks when not lifting

Meeting Minutes 6/14/20

Telecommunication Meeting via Google Hangout

  • In attendance: Nikki Stock, Melissa Kamphake, Emily Morris, Jarrett Baston

  • Discussed making the logo from last year’s state meet the new official logo – updating on relevant sites soon

  • Onboarding of new members

  • Delegation of responsibilities and duties

  • Website updates to make

  • New clubs, bios, meet dates

  • Review of the budget

  • Fall State Meet (Open)

  • Discussed possibilities of forming a “State Meet Series” using the 4 local LWC meets in the fall

  • COVID-19 surge presents an issue – potential bans on mass gatherings

  • New Barbell Clubs in KY

  • Encourage hosting meets, provide an outline of how to run

  • Promote clubs on social media for exposure and assistance

  • “Needs Assessment” of clubs post-COVID closures

  • Action Items:

  • Finish access control for new board members to relevant sites

  • Contact Brad of USAW with proposal for State Meet Series

  • Create a social media scheduling plan

Meeting Minutes 3/15/20

Telecommunication Meeting via Google Hangout

  • In Attendance: Jarrett Baston, Melissa Kamphake, Jess Thompson, Mike Fauth, Steven Wood, Laura Barito

  • Account balance: $3797 currently

  • Scholarships: $125 to go out, leaving $3672 in account

  • State to purchase new gold medals with mylar inserts for all medals

  • Currently have 33 silver and 47 bronze

  • State Meet: Do we postpone? What is the process? 

  • Post to go out immediately pertaining to the state meet. We will host meet either as scheduled or at a different location. Final decision will be made by 4/16

  • Expanding into high schools. Need enough approvals from local high schools to make official sport in the state. 

  • Primo Chalk to possibly be used for the state meet. Naturally Antibacterial 

Meeting Minutes 2/2/20

Telecommunication Meeting via Google Hangout

  • Board meeting minutes

    Attendance: Jesse Thompson, Laura Barito, Melissa Kamphake, Jarrett Baston, Dan Russell

  • -Scholarship requests are out: 1 person has responded

    -Closing this by 2/5/20 (hardship scholarship)

    -Can be used for the Arnold

    -Additional Scholarships for $250. National and international comps

    -Deadline is State meet for hardship scholarships

    -Still need to create FB group for our LWC clubs

    -Current Club balance $3797.63

    -Rogue Quote for Competition set $3274.04

    -Would need to purchase for state meet or piece together a makeshift set

    -Current sponsors: Hookgrip, Earth Fed Muscle,

    -Put Teespring link on website

    -Proceeds from Teespring goes towards scholarships

Meeting Minutes 9/2/19

Telecommunication Meeting via Google Hangout

  • 10 days prices go up for KY state open

  • Fb post as reminder x3

  • KY state open sponsors

  • Send Jesse images for state meet

  • Send Laura images for state meet

  • Open up scholarship to broader wording to include those not registered for national meets

  • $200, must include how you will spend the money. 

  • Count lift genie tape to give to Dan for State Meet

  • Bring plywood down to Louisville for state meet, platform and warm ups

  • Vulcan comp set to KY state open

  • 15kg barbells

  • Uesaka barbell

Meeting Minutes 8/4/19

Telecommunication Meeting via Google Hangout

  • Add state meet and Weightsgiving to LWC website

  • Change “current meet schedule” to “current schedule”

  • Checklist: marshal table, announcer, referee, weigh ins, loading

  • This would allow for LWC members to gain experience without hosting a meet of their own.

  • Would cancel out one meet requirement of two needed to host state meet

  • Survey: do you want to host a meet? Do you need help running a meet? What experience do you have?

  • Logging of experience: How do we log experience pertaining to new checklist?

  • Email out to all LWC clubs for above 

  • Teespring site: create store for fundraising to purchase new comp set and barbells

  • Custom fanny packs, shirts, straps

  • Creating an event for educating others about weightlifting

  • 4 times per year

  • Contacting athletic directors about subject

  • Mike Schnider strength coach symposium 

  • KY LWC to speak

  •  

  • State Open meet

  • scholarships (2)

  • Facebook event

  • IG post

  • sponsorships 

  • Send contacts for sponsors

Meeting Minutes 6/2/19

Telecommunication Meeting via Google Hangout

  • Old Bylawys still on website >> Change

  • Create google doc link for new bylaws

  • Update minutes on website

  • Last meeting we talked about

  • State records updated

  • Add assets to website

    • platforms

    • banners

    • Promotional materials

  • Estimated total in LWC account: $3274.85

  • Purchase trailer for LWC

  • Scales to go onto receipts google doc

  • State bylaws for bid process for state meet

    • Hosting a certain number of meets to qualify

  • Public Meeting Notes

  • First annual meeting

  • Bylaws updated in the past year

  • Timing of meeting changed from immediately after state meet to within two months of state championship

  • Bid process of fall open meet

  • Fundraisers for future proceeds going to LWC

  • Add financial video to website/facebook

  • New this year 6% of revenue of meet proceeds goes to state LWC

  • State meet bid process update

  • Fall Open Meet

    • Two $250 scholarships to be given away

    • Full comp set to be purchased est ($1600-$200)

    • Purchasing box trailer to house all materials for state assets

    • Whiteboard at state meet with current state records

    • Open submission dates in July (6 week window)

Meeting Minutes 5/5/19

Telecommunication Meeting via Google Hangout

  • State records updated

  • -Put form on website to fill out for state records

  • -Large board for back of meet to show current records

  • -Form to put with announcers table

  • -Pick up patches and certificates at local gyms instead of sending out individually

  • -State record holder certificate with patches

  • -Fillable PDF of certificate to print

  • -Shared doc with updated state records

  • -30 day after state record set to update

  • -New bylaws

  • -What the state will pay for future state meets

  • -Use webpoint for all meets in the state

  • -We can help with registration and setup for people doing meets for the first time

  • -Allotment of $300-$500 for state meets

  • -All state meets must use webpoint for registration

  • -Shirt blanks are state asset

  • -Scholarships approved (2x$250)

  • -Reimbursement for past meets

  • -Can’t receive if you already have before

  • -Board meeting on 6/2

  • -Open to all (FB event)

  • -2 hour call

  • -Purchasing trailer and whiteboard for state meets

  • -Use shirt blanks and heat transfers as fundraising for scholarships

Meeting Minutes 4/8/19

Telecommunication Meeting via Google Hangout

  • Bid process for state meet

  • Have to hold 2 sanctioned meets to be in bid process

  • Learn how to be marshal

  • Learn process at State meet by volunteering

  • Volunteer sheet

  • Being sent out over email for individuals to sign up

  • Olyftia App for check ins, weigh ins

  • Check to see if this is best way to complete above

  • table for fundraising (youth) 4/15 deadline to sign up

  • Great way to have kids making nationals to fund raise for themselves

  • Application being sent in email

  • Heat transfer station

  • Having station at the location to for judge and volunteer shirts

  • Can also get small patch applied to shirts for $5

  • State records sheet

  • Will need printed copies at announcer and marshal tables

  • Coaches will be responsible to tell announcer the attempt is being made

  • Jury for lifts

  • 6 for 6 bracelets

  • Idea was also brought up to have bracelets for athletes to keep warm up area commotion down

  • Record holder certificate

  • Need to create and print for State

  • Youth lifters – birth certificate

  • Deadline for weigh in changes 4/17

  • Board meeting starts at 7:00PM

  • RSVP for catering purposes

  • hold FB live for those who cannot come

  • Tech Meeting @ 7:00 AM day of meet

  • Financial statement

  • $4200-$4700 in LWC account

  • LWC gets 6% of revenue from registration

  • $1000 on plywood

  • $500 on scholarships

  • $150 on scale

  • $300 on banners

  • $300 fabric

  • $300 patches

  • $400 medals

  • $100 for gas for Joe Hamblen

Meeting Minutes 12/2/18

Telecommunication Meeting via Google Hangout

  • Attendance:

  • Melissa Jutrus – President

  • Laura Barito – Vice President

  • Kat Carter – Secretary

  • Dan Russell – Athlete Representative

  • Review of minutes from previous meeting on 11-4-18

  • State Bids

  • Received bids from Jarrett Baston (Triumph Barbell), Moira Fauth (Fauth Strength), Laura Barito and Dan Russell (White Buffalo Barbell)

  • Vote carried out – Jarrett Baston (Triumph Barbell) to host 2019 KY State Championships

  • 2 options for location presented – vote for meet to be held at Triumph Barbell due to time constraints at 2nd location presented.

  • Annual Meeting to be held in conjunction with state meet

  • Possible Podcast in conjunction with State Meet

  • Date range Mar. 16- Apr. 27, 2019

  • Use of web point to sign-up or other comparable site

  • Volunteer sign-up/template

  • T-Shirt design (designs to come). Cost of shirt $25, $15 to go state

  • Kentucky State High School Athletics – need a contact in association to possible start/build weightlifting as a high school sport

  • Website, Bio’s, facebook, instagram, twitter feed

  • Records at nationally run meets (i.e. AO series or higher)

  • Calibrated scales- KY LWC to purchase a calibrated scale for use for LWC

  • Possible scholarships to be given out at state meet – Hardship Scholarships

  • Next meeting Jan. 6 at 4pm

Meeting Minutes 11/4/18

LWC Meeting via GOOGLE Meet 11-4-2018 (Meeting time duration 2 hours)

  • Call to order – Melissa Jutrus, President

  • Members in Attendance – Laura Barito, Vice President

  • Kat Carter, Secretary

  • Jesse Thompson, Athlete Representative

  • Current Financial Balance of KY Weightlifting Account – $4200

  • – Discussion of use of funds to promote weightlifting in the state

  • – Possible Clinics, Scholarships (youth, junior, senior), Athlete Hardship, etc.

  • – T-Shirt fundraiser to build/sustain Ky Weightlifting Funds

  • New tax on State Meets

  • – Clubs selected to host State and Open meet subject to 6% tax of all profits of meet to be paid to KY LWC.

  • Run through of current by-laws

  • – Changes to by-laws

  • o Dissolution of 10 day, 75 mile meet rule. Meets within 75 miles or 10 days of each other may now occur.

  • o Meet requests cannot be made more than 6 months prior to meet

  • o Athlete representative may hold Level 1 Sports Performance Coaching Certification

  • Equipment available for use through KY Weightlifting provided by Joe Hamblen –Uesaka Joe

  • – Partnership for 2018-2019 with Uesaka Joe for use of equipment at competitions

  • – Offer of advertisement/promotion of Uesaka Joe via social media/state meets in exchange for use of equipment.

  • Possible future separation of State Championship

  • – Youth/Junior/High School to possibly have their own State Championship

  • – May still attend Senior State Championship as well

  • Growing High School Weightlifting

  • – Reach out to Ky High School and Catholic High School Athletic Associations for interest

  • – Reach out to schools that have interest to direct them to nearest club

  • Vote to add 2nd Athlete Representative to board, per USAW suggestion 2nd place person in last election.

  • – Dan Russell 2nd place in most recent election, invited to join meeting

  • – Future elections to take top 2 athlete representatives voted upon

  • Discussion to add Social/Media Chair

  • Discussion of Annual Meeting to be held in conjunction with State Meet

  • – All members/athletes of KY LWC invited to attend

  • – Possible catered meeting, catering provided by Kentucky LWC

  • – Will distribute and confirm at least 10 days prior when and where meeting will occur

  • State Meet

  • – Currently accepting bids, open to all KY LWC Clubs to place bid per requirements in by-laws

  • – Once bids are received voting for location and date to be done by KY LWC Board at next meeting December 2, 2018, host to be notified and announcement of State date and location to be made

  • – Possible use of USAW Webpoint to register for State Meets

  • – KY LWC to purchase calibrated scale for use at State Meets

  • – KY LWC to help provide chairs and tables at State Meets if host unable to provide

  • Meeting called at 2 hour time mark

  • Items for next meeting December 2, 2018 8am

  • – State Meet

  • o Team Competition, Awards

  • o Annual Meeting

  • – Post Card/E-Card to high schools to gauge interest

  • – T-Shirts

  • – Website Drop-Downs

  • – Adding minutes and Uesaka Joe logo

  • – Use of online voting for future items up for vote

  • – Cost of using Webpoint for registration

  • – Voting on State date/location

Meeting Minutes 6/10/18

Minutes 6-10-18

  • Board Members in Attendance:

  • Melissa Jutrus, President

  • Laura Barito, Vice-President

  • Kathryn Carter, Secretary

  • Discussions at meeting:

  • Record Setting – Where can we set records? Currently for KY State records can be set at State Championships & State Open. Motion for records to also be set at National events. To be voted on when all members of board are in attendance (Alli Koopman, Athlete Rep not in attendance).

  • State Stuff – Possible locations, venues. Equipment, platform sponsors, cost $5 donated back to LWC on every entry or admission?

  • Email with email list – can email through USAW web point so there is a record and all current LWC members receive.

  • Roles – Kat- Newsletter? Ally – member/gym highlight, goal to have bios of each member to be inputted next meeting

  • Website – email each club, need bio with their club email/website info

  • Sponsorship to bigger meets?

  • Certificates or T-Shirts for State record holders, how will that work if decision to change bylaws? Who will provide? Where will money to provide come from?

  • Closing

  • Discussions for Next Meeting:

  • Ideas to grow sport of weightlifting in KY

  • Voting on Bylaws when all board members in attendance